On 31st January 2014 approximately 150 participants met at the Grand Hotel Vienna for the annual Fabasoft egovday.

Digital Natives – generations born after 1980 for who tablets, smartphones, Facebook &co. come as standard – took centre stage at the event.

 

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In the third and last part of the blog series titled “Annotations” I analyse making comments on a PDF document on the Windows Tablet. In the context of mobile document editing, a blog article was already released, which also handles the Microsoft Tablet. There, it was mentioned that the Windows store is in relation to the Google Play and the Apple store relatively small. This has an affect of available ECM apps. Fabasoft currently offers as most other ECM system manufacturers no own app for the Windows platform.

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In the second part of the series “Annotations with mobile devices” annotating documents on the Samsung Galaxy tab will be analysed. For testing the annotations four apps were installed that support this function, according to the product description. They can be downloaded on the Android platform via Google Play Store. The structure of the article is similar to that of the 1st part (annotations-test on the iPad). The tests were conducted under the following constellation:

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Test-Annotation-Apple

Imagine, you have all your important documents ready to hand without having to print anything or always access the latest version of the relevant documents in your meetings. These are some scenarios that can work easily with an appropriate document management system and a suitable tablet. In addition, you would like to make some notes on the document, which means to annotate it.

In this article I deal with these use cases by analyzing apps that are able to annotate documents and save them into the cloud or into the ECM-system.

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In the second half of 2012 we wrote a series of articles about “Editing documents with tablets”, in which we tested Office apps on the iOS platform and on Android devices. Meanwhile, Microsoft has also released a tablet called “Surface Windows RT” which is the reason to finalize the blog series, analyzing the document managing skills of the Microsoft tablet.

 
 

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Who doesn’t know the proud question asked by a manufacturer of herbal sweets? Being the originator of something new is, without a doubt, a cause for pride. However, with eGovernment, the time for innovation is past. And before anyone gets upset, let me explain:

 

 

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In the recent article we talked about “Structured order or efficient searches” where the change of working methods in organisations was pointed out. Also the fact of increasing amount of data makes an efficient search application very important.

This article outlines the possibilities how to use an enterprise search application in the own company to deal with the vast amount of information.

An enterprise search application should provide a remedy for the increasing growth of data. Furthermore it should quickly and easily access all enterprise data in the company. A study confirms the relevance of this topic: Inefficient search for documents costs about two weeks of the working hours per employee in a year.

Whether quick and easy access to corporate data in practice works as you would like, will be analysed on the basis of the search application Mindbreeze Enterprise Search. This software is able to search over distributed data sources and to integrate all company information into a uniform linked whole. The following graphic shows that Mindbreeze can index various data sources easily and users can search in a central search box for desired information.

How the search application could be used in a company with multiple data sources is shown in the following video. You are going to see the most important functions of Mindbreeze in the web client, which can be used with all popular web browsers.

* For a better screen resolution change the quality (gear-wheel) to 720p (HD).

Conclusion:
Mindbreeze Enterprise Search is the evidence that searching for documents has nothing to do with the saying “looking for the needle in the haystack”. With Mindbreeze it is easy to index various data sources – doesn’t matter if structured or unstructured content – and intuitive to find documents. As already mentioned in the video, you can save a lot of time in your company if you have an efficient search engine.

Links:
IDC-Study: http://www.ejitime.com/materials/IDC%20on%20The%20High%20Cost%20Of%20Not%20Finding%20Information.pdf

Mindbreeze Enterprise Search: http://www.mindbreeze.com/products/enterprise/enterprise-search.html

Just like administration, corporate working methods are subject to constant change. At a time when all processes were based on paper documentation alone, one could rely on the same proven methods for decades. In today’s world, constant technological change has significantly improved document editing and formatting efficiency. But how has this affected filing, and in particular speedy access to contents?

 

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This blog deals with potential errors in projects focusing on the connection of two systems – i.e. the creation of interfaces. Starting with the question as to why individual systems need to be connected to each other in the first place: isolated systems only have a limited effect in enhancing administrative processes, as the cross-linking of data – within the boundaries of the law – is increasing constantly. Cross-organizational data exchange and services for the utilization of additional functions are frequent requests or requirements upon an originally isolated system.

Examples from the ECM and eGov environment are the connection to specialized processes or the interface to an ERP system.

However, the road to a functioning integrated interface is often cumbersome and anything but a walk in the park. The following passage deals with this topic and the five most serious mistakes that, from my point of view, can be made in interface projects, which, in a worst case scenario, could sabotage the project.

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New product versions pose a definite and regular challenge for the internal IT division and project team. The update of systems in use is considered less of an opportunity and more of a risk; risky by the IT department because of potential infrastructural issues, and risky by the project team due to the potential loss of content.

However, I will explain the need to face this challenge for the Fabasoft eGov-Suite 2012 on account of the examples below, taken from the Landwirtschaftskammer Oberösterreich (Chamber of Agriculture for Upper Austria) and the boroughs in Vorarlberg.


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